50+ Downloadable Recruiting Text Templates for a Comprehensive Candidate Journey

Let’s understand the best practices to consider while sending recruitment texts, ensuring you create a positive and impactful candidate experience.

1. Always Be Professional: Maintaining a professional tone in your recruitment texts is essential. Remember, these messages are often a candidate’s first interaction with your company. A courteous and respectful approach reflects well on your employer brand and sets the tone for the candidate relationship.

2. Collect Consent and avoid Spamming: Before sending recruitment texts, ensure you have the candidate’s consent to do so. This not only adheres to regulations like the Telephone Consumer Protection Act (TCPA) but also shows respect for candidates’ communication preferences.

3. Keep Messages Short: In a world of information overload, brevity is key. Craft concise and to-the-point messages that communicate the essential details without overwhelming the candidate.

4. Avoid External Links and Content: Recruitment texts should keep candidates within the message. Avoid including links or content that might take them away from the text, unless absolutely necessary. This helps maintain a seamless and focused communication experience.

5. Utilize Your Business Number: Whenever possible, use your official business number for recruitment texts. This enables candidates to reply directly to the message, fostering a two-way communication channel that feels more personal.

6. Include a Signature: A professional signature at the end of the message adds a human touch. Include your name, title, and company to provide context and credibility to the message.

7. Timing Matters: Respect candidates’ personal time by sending texts at appropriate hours. Avoid early mornings or late evenings, as these times might be inconvenient or intrusive.

8. Automate for Efficiency: Recruitment processes often involve numerous communications. Consider using automation tools like Emitrr, which can integrate with various ATS platforms and job boards, streamlining your communication efforts.

9. Ensure 10DLC Registration: For improved deliverability and compliance, make sure your texting number is registered under the 10DLC (10-Digit Long Code) system.

10. Leverage Data and Analytics: Use data from your recruitment campaigns to gain insights into what’s working and what’s not. Adjust your approach based on analytics to continually enhance your communication strategy.

11. Clean Your Database: Regularly update and clean your candidate database to ensure accurate information and avoid sending texts to incorrect or outdated contacts.

12. Personalize Your Messages: Personalization goes a long way in capturing candidates’ attention. Use the candidate’s name and reference specific job roles or qualifications to make the message more relevant.

13. Respond Promptly: If a candidate responds to your recruitment text, make sure to reply promptly. Quick responses demonstrate your company’s commitment and respect for candidates’ time.

By adhering to these best practices, you can craft recruitment texts that are not only effective in conveying information but also create a positive and respectful candidate experience.